Calculation of refunds is now done based on clock hours paid for versus clock hours passed at the time of the withdrawal or dismissal. A student may withdraw and obtain a refund at any time before the end of the ninth week of the term. Detailed explanation of these policies is as follows:
For refund purposes, an accepted applicant may only terminate enrollment in person or by certified mail. Termination notices received by mail take effect on date of postmark.
Full refund period – Cancellation after enrollment
When an accepted student has notified the Academy of intent to enroll by paying registration fees, the student will be considered enrolled with the newly entered class. A student has the right to cancel the enrollment agreement and obtain a refund of charges paid through attendance at the first class session, or the seventh day after enrollment, whichever is later.
Cancellation after the full refund period
If a student cancels after the full refund period has expired, the Academy is entitled to retain the registration fee, but will refund other moneys paid according to the refund policies below.
Tuition refund after classes have begun
A partial tuition refund will be permitted if a student cancels enrollment when classes have completed 60% or less of the instruction. The unused portion of tuition will be calculated, based upon clock hours paid for versus clock hours passed, plus the drop fee of $30.00 per form. The student will be charged from the first day of classes until the last date of attendance, including the classes not attended in between. A $30.00 drop fee per form will be applied.
Example of our refund policy: After enrollment (12 units), a student notified the Academy of withdrawal from classes at the end of the sixth week. He was absent on the 1st week and the 3rd week, but he attended the 2nd and 4th week of classes. The student must pay the tuition fees for four weeks of classes plus the $30.00 drop fee. The remaining portion of the paid tuition will be refunded. There are 132 clock hours of instruction left. Calculation is as follows:
amount paid for instruction, clock hours of instruction not including registration fee x paid for but not yet occurred – drop fee = refund amount Clock hours of instruction for which student as paid.
TUITION REFUND POLICIES
For the clinical training refund policy, please refer to the ACCHS Clinic Handbook. Students dismissed from the Academy for any reason will have their tuition returned according to the above schedule. All refunds are made within 30 days of cancellation of the enrollment agreement by either the student or the Academy.
Paying Tuition with Financial Aid Funds
The full amount of the trimester tuition is due on the first day of the trimester for all students. Students who have been awarded financial aid, must return their signed award letter on or before the first day of class or a $30 tuition late fee will be assessed to the student’s account (n/a to new students). ALL financial aid students (including new students) must submit the full balance of the tuition on or before the 30th day of the trimester or a $30 tuition late fee will be assessed to the student account.
Financial Aid Refunds
Refunds, for students who receive financial aid to cover the costs of tuition and living expenses, who drop below their full-time or part-time status, will be returned to the lender(s) to reduce the loan debt. A repayment is the calculated amount to be repaid by the student to the Student Financial Aid Programs. The repayment amount (that the student must make) is the difference between the amount directly disbursed to the student and the amount the student was entitled to keep based on the costs of books and supplies and a percentage of the living allowance for the trimester. Note that since financial aid is an allowance for the whole trimester, a student who does not remain enrolled for the whole trimester will most likely have to repay a portion of the financial aid received.
Consequences of Outstanding Repayment Obligation:
ACCHS does not have the authority to waive or forgive the repayment requirement, regardless of the reason for the withdrawal, including extenuating circumstances such as a death in the family, family illness, personal illness, etc. A student who fails to make their repayment will be referred to the U. S. Department of Education for collection. Until the repayment is resolved, the student’s record will be “flagged” every time a student files a Free Application For Federal Student Aid (FAFSA). A student in repayment is ineligible for financial aid at any other institution in the nation and cannot receive other Institution services, including but not limited to re-enrollment at ACCHS, until the repayment obligation has been paid in full.